Updated: Jun 28
Requesting a raise can be daunting. However, in today’s digital age, emails offer a powerful and efficient means of workplace communication, including requesting a well-deserved raise.
Here is our comprehensive guide on how to ask for a raise via email, featuring three ready-made templates for your convenience.
Let’s dive in!
Should you use email to ask for a raise?
Absolutely, as long as it’s done correctly, requesting a raise via email is perfectly acceptable.
Since email is a common mode of communication with your boss, it’s logical to use it for asking for a raise as well. However, the key lies in how you craft the email.
We suggest expressing your interest in a raise and requesting an opportunity to discuss your salary with your boss. Instead of directly demanding a raise in the email, clearly state your intentions and ask to schedule a meeting where you can present your case and negotiate terms in person.
Why Timing Matters
Importance of Timing: Choosing the right time to ask for a raise significantly affects your manager’s receptiveness and the success of your request.
After Being Hired:
- Ideal if you feel the initial offer was below your worth.
- Effective when additional responsibilities are assigned that weren’t in the original job description.
- Management is more likely to adjust your salary to reflect your true role.
On Your Company Anniversary:
- Natural milestone to reflect on your contributions and loyalty.
- Excellent opportunity to highlight your performance.
After a Performance Review:
- Reviews focus on your accomplishments and value to the company.
- Provides a solid foundation for your raise request.
How to Prepare for a Raise
A strong raise request is backed by thorough preparation and research. Rather than making bold demands, take the time to prepare your case with these three steps:
- Conducting market research is essential. Compare your current salary with the average pay for similar positions.
- Utilize online tools like Payscale or Salary.com, but don’t rely solely on them. Engage in online forums, such as Reddit, for more accurate information from real experiences.
- Base your salary expectations on this data to ensure your negotiation is fair and well-grounded.
- Reflect on what you bring to the company. Consider your work contributions, unique skills, experience, and successes.
- Understanding your value helps you present a compelling case during negotiations.
- Provide concrete evidence of your value to the company. Prepare a list of your primary accomplishments and key contributions.
- Include metrics such as positive feedback, success rates, revenue generated, or projects initiated or led.
- Present these numbers to demonstrate your productivity and efficiency clearly.
By thoroughly preparing, you enhance your credibility and increase the likelihood of a successful outcome when requesting a raise.
Email Templates you Can Use to Ask For a Raise
Template 1: After Just Being Hired
Subject: Request for Salary Adjustment
Dear [Manager’s Name],
I hope this message finds you well. I am excited to join [Company Name] and look forward to contributing to the team. However, after reviewing the job responsibilities, I noticed that the scope of the role is more extensive than initially outlined. Given these additional responsibilities, I would like to discuss a potential salary adjustment to reflect the role accurately.
I appreciate your understanding and look forward to your response.
Best regards,
[Your Name]
Template 2: Company Anniversary
Subject: Request for Salary Review
Dear [Manager’s Name],
As I approach my [X-year] anniversary with [Company Name], I have reflected on my time here and the contributions I have made. Over the past [X years/months], I have [briefly list key accomplishments and additional responsibilities].
In light of my contributions and ongoing commitment to the company, I would like to discuss a salary review.
Thank you for your consideration.
Sincerely,
[Your Name]
Template 3: After a Performance Review
Subject: Follow-up on Performance Review – Salary Discussion
Dear [Manager’s Name],
Following our recent performance review, I wanted to take the opportunity to thank you for your feedback. I am proud of my contributions over the past [review period] and have [briefly list key accomplishments].
Given my performance and the added responsibilities I have taken on, I would like to discuss a salary adjustment.
Thank you for your time and consideration.
Best regards,
[Your Name]
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Message Summaries for Faster Response
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